GainPlus included DKIM for outgoing emails

GainPlus has recently included DKIM on our mail servers so that mail sent from our Leave (and soon to come Payroll) servers will be signed by keys managed by our own PKI certificates.  What does this mean to users?
Well, perhaps not a lot will be seen by users. 

Techopedia explains DomainKeys Identified Mail (DKIM)

“The digital signature used in DKIM provides an additional way to tell whether an email is forged. Spammers often forge headers or other aspects of an email to make the message look like it comes from a legitimate source. DKIM uses domain information to authenticate the email’s origin.
Experts point out that DKIM will not necessarily eliminate spam, but it will help to ensure that a legitimate source stands behind a message and is responsible for it. It’s important to note that a message can be validated at various points in its trajectory, and that the specifics of this authentication method may vary according to service providers.”
User’s mail servers need to be able to understand DKIM, but many modern mail servers do, including O365 and Google mail servers.
Security is important to GainPlus and we go the extra mile to protect our client’s data, whether on our servers or in transit.

May 2018 Updates

We’ve made improvements in a couple of places in Totem Leave, both on the surface and in the background

  • Firstly, we now log when an employee cancels leave, so that it will show in the employee’s activity log, visible both to the employee and their manager. See two examples:
  • Also, we now take steps to alert the HR admin of a company when an email address in their staff list fails to be deliverable. When a mail is identified as undeliverable, the address will be quarantined until an update is made. The admin will be advised by a message in the Daily Focus, as well as when they log into the system.
  • We’ve improved white-label capabilities of the program
  • Daily Focus mail has been reordered to provide higher visibility to more important notifications.

The updates will roll out to all companies this month.

How are Totem renewals calculated?

In short, annual renewals are based on a Company’s active employee count and charged at 40 Baht per employee per month.
The Totem keeps track of the maximum number of active users on a monthly basis throughout the year. Renewals are based on the last number of active users and a calculation is made to “True Up” the previous billed period based upon the totals of maximum active employee numbers per each month over that period.
NOTE: It is the responsibility of the company using Totem to manage their active and inactive users. If employees who have left the company are not marked as inactive they will be charged as active employees. Further note: the entire history of inactive employees is kept for two annual periods providing the company continues to use Totem.
Still not clear?  Here’s an easy example.

Continue reading How are Totem renewals calculated?

How to handle Time off in Lieu Leave in Totem

A group of our clients in Thailand requested the opportunity to manage Time off in Lieu for public holidays. This is how we do it in the current version of Totem:

You can decide to manage time off in lieu leave credits by adding them to an existing leave type, eg annual leave, or you can create a special type of leave for this. In this example, we’ll create a leave type called Compensation leave to which we will add credits.

Continue reading How to handle Time off in Lieu Leave in Totem